On a daily basis I come across people using mail in a way which is making everything harder then it had to be for everyone involved. There is a few very simple rules which I think all should obey to maximize the productivity and all in all use of e-mail as a serious way of communication in the twenty-first century.
The grand majority of all mails that arrive in my mailbox is spam and different types of commercials. Let’s jump straight into the action and list the rules as simple as they are.
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Came across this amazing image over what is said to be Benjamin Franklin’s daily schedule. In a world that become ever so time boxed it is a bit soothing to see that some ideas have lingered for hundred of years. I truly love the idea with the much philosophical question in the morning followed by the same one in the evening:
What good have you done today?
Christmas has just passed and if you are anything like me you lock back on all the things you should have done but didn’t remember to do. So to fix this for the coming year I have identified two new uses of Evernote which I hope will help me to both plan gifts better for the next year but in the same time help me keep track of to whom I should send seasonal greeting cards! Simple lists once again, it is so easy!
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Working at a office today there is so many things around us which will compete on stealing your concentration. The information overload is upon us and at the same time we use the computer as a tool just as much in our work as in our private life. Social networks, multiple mailaccounts, calls and news-flow – they all need you attention at all times which will be a struggle to hold back while at work. Here is a few tips on how you can try to maximize your concentration while at work.
- Shut down automatic mail-fetching – The flag in your system tray may be small but every time it lit up you lose a bit of concentration. Not only this but quite often you may find yourself starting to work at the issue you just recieved instead of working on what you did from the start. Task-switching is dangerous.
- Use an alternative browser without private bookmarks – If you have one browser at your work-computer I bet you have bookmarks there for your personal sites, news-sites and networks. By installing an alternative browser in which you keep only work-related links you wont get distracted by that link to amazon.
- Read up on material – Do not start working on a task until you understand the problem you’re facing.
- Regular breaks, routine is your friend – If you usually have your morning-coffe at 9, plan it so that your body knows that you’ll get it at 9. By doing this you wont get an urge until the time is right anymore.
- Scheduele planning time for each day – Start each day by going through what you should achieve before your day is ended.
- One task at a time – Multitasking and task-switching is time-consuming. Work at one task at a time, creating sub-tasks to narrow down what it actually is you are to do.
- Keep a calm workplace – If you are working on one project, don’t let the papers for your ten other projcts linger on your desk. By just having them in your field of view you might have a big portion of your mind in the other things you did earlier.
- Reward yourself by not working on breaks – If you are on a break, take a break! Do not read mails, make work-calls and such, just take the time to restore some energy.
- Minimize surrounding sounds – If you work in an open area or in a cubicle, get a pair of headphones which stops sounds as well as play good sound. Wear these even if you are not listening to music, if so only to get a more silent work sphere.
- Socialize – Comunicate with people in your workplace or if you’re working from home, comunicate with your customers. Speaking will get your body going on that something is worth taking notice of and you will work better afterwards.